ISD Communication Assistance

ISDs are a critical piece of the communication structure that will help to enable a successful implementation of the Data Integration Activity.  In many regions, ISDs host data systems for some or all district functions including Student Information, Special Education, Food Service, Library and Transportation Systems.  As such, we are asking our ISD partners for assistance in working with the districts in their region to participate in the data hubs.  The two broad areas where assistance is needed are Communication and Monitoring.

Communication

We would like to communicate the following items to districts as part of ISD or regional technology meetings, superintendent meetings, curriculum meetings, and any other audiences that may need to know about our work.  The talking points to communicate are:

  • Why the data hubs are important
    • They establish a common platform which we can leverage statewide to build collaborative data management solutions to address common data challenges
    • They are preferable to having all districts on the same SIS
    • They leverage a national, open-source standard for education data, making ths solution very cost effective and with a broad scope of features
      • Ed-Fi Data Standard is equivalent to HTML (content)
      • Ed-Fi API and XML exchange is quivalent to HTTP (transport)
    • They provide a secure, scalable, best-practice infrastructure that makes data management point-and-click easy for districts
    • This is a major culture change which will take some time to put into place, but we are nearing the inflection point
  • What the data hubs will do
    • Save districts time and money in integrating systems by serving as a universal conduit for the exchange of information
    • Allow for new data systems to be implemented more quickly as the integration piece can be put into place quickly
    • Provide a single sign-on that can be leveraged in many applications and that can incorporate district identity management solutions
    • Serve as a repository for dashboards and reports to provide actionable data to end users
    • Provide an alternative method for state reporting and consolidation of reporting efforts
    • Serve as an interface between district and state level systems, allowing for things like test scores to auto-load to a district database
    • Potentially allow for exchange of information (transcripts, test information, etc.) between districts in a secure manner
  • Why the ROI Study is important - PDF with information about the ROI Study
  • Implementation steps we need the districts to takePDF with Data Hub Study and Implementation Steps 
    • Districts can sign up on our Distirct Application Information page - logins will be sent to the tech contact and SIS contact users provided, as well as the district superintendent
    • Log into their regional data hub, as found on the Applications page
    • Create additional users of the system
    • Complete the systems inventory and integration status screens
    • Electronically sign the Data Hosting Agreement per instructions found on the Documentation page
    • Configure data integration for systems that are Certified or Testing on the Connected Systems page
  • Convey information on current data hub events
    • MISTAR, Skyward and SunGard eSchoolPlus Student Systems able to integrate
    • BrightArrow Alert system integrated
    • SWIS looking for two districts to test integration
    • Mi-Excel Statewide System of Support dashboards being implemented by MDE will use data hub data for priority and focus schools, with district permission
  • Refer districts to the TRIG Website for more information

Monitoring

As districts complete the ROI Study, the systems inventory and the integration status information, we are keeping track of the completion status in the spreadsheet located here.  Please work with districts in your ISD towards the goal of 100% participation both in the study and in data integration usage when applicable.